Frequently Asked Questions (FAQs)

The CAPC National Seminar is an event hosted by the Center to Advance Palliative Care (CAPC) for health professionals—from provider organizations, ACOs, and health plans—who are focused on designing and improving palliative care services for people with serious illness. Held over three days, the Seminar offers practical tools, innovative solutions, insights on national trends, and a wealth of opportunities to network and connect with peers.

Palliative care professionals—both clinicians and non-clinical staff—from all disciplines and settings, and others working to advance access to palliative care, are encouraged to attend. The Seminar is appropriate for emerging, mid-career, and senior program leaders. Residents and students are also invited to attend.

Yes, the Seminar is open to all, but CAPC members will receive discounted registration.

The CAPC National Seminar will take place September 15-17, 2025 at the Philadelphia Marriott Downtown in Philadelphia, PA.

The CAPC National Seminar will be held every two years. The next Seminar will take place in September 2025, followed by the next in 2027 (date TBD).

The CAPC National Seminar is an in-person only event.

Yes, the Seminar app is now available for download.

The CAPC National Seminar does not have an official dress code. We recommend business casual; jeans and sneakers are appropriate. Be sure to bring a jacket, as meeting rooms can be cool and evening temperatures may drop. Comfortable walking shoes are also recommended.

When you arrive, check in at the registration desk located on the fourth floor. Pre-Conference registration will be open Sunday evening from 6:00–8:00 pm. Registration for the Seminar will be open Monday and Tuesday from 7:00 am–5:00 pm, and Wednesday from 7:00–9:00 am.

If you lose your badge, stop by the registration desk, and a staff member will assist you with a reprint.

CAPC is committed to hosting an accessible event that enables all individuals, including those with disabilities, to participate fully. If you need accommodations that you did not identify during the registration process:

Before the event: Email us at [email protected].

During the event: Visit the registration desk or look for any staff member (wearing an orange lanyard), and we will be happy to assist you.

Yes, we have secured a hotel room near the meeting space to be used as a lactation room. To get access to the room, stop by the registration desk to reserve a time and check out a key.

Yes, attendees can stop by the Wellness Lounge in Meeting Room 403 to take a break, decompress, and recharge in a calm and comfortable environment. The Wellness Lounge will open at 1:00 pm on Monday.

The CAPC National Seminar 2025 is sold out. Visit the registration page to be added to the waitlist.

The Seminar registration fee includes access to all sessions with continuing education credits; coffee breaks each day; welcome party on Monday; breakfast, networking lunch, and poster reception event on Tuesday; and breakfast on Wednesday.

The pre-conference registration fee also includes breakfast and lunch on Monday.

The Pre-Conference will include breakfast, lunch, and a coffee break. The full Seminar will include breakfast and coffee breaks both days and lunch on Tuesday. The evening receptions on Monday and Tuesday will include light snacks. Click the Menu tab in the app to view our menu options and dietary information.

Credit cards accepted: MasterCard, Visa, American Express, Discover

Make checks payable to: Icahn School of Medicine at Mount Sinai

Mail your check to the following address:
Center to Advance Palliative Care
55 West 125th Street, Suite 1302
New York, NY 10027
Attn: Seminar Finance

If you are paying by check, payment is due within 30 days of your registration.

After August 25, 2025, only credit card payments will be accepted for registrations. Failure to pay by September 1, 2025 will forfeit your registration. Please contact [email protected] if you need check payment assistance after the August 25 deadline.

A $150 administration fee will apply to all cancellations. A full refund, less the administration fee, will be made for cancellations submitted on or before August 25, 2025. No refunds will be made on cancellations received after this date.

All cancellations must be submitted in writing, via email to [email protected]. Please allow 30-60 days for processing if you paid by check. Refund requests for registrations paid by check must also be accompanied by the W-9 of the institution from which the check was drawn.

Cancellation of hotel reservation is the registrant’s responsibility.

There is not a group registration rate.

Visit the agenda page to view the full agenda for the CAPC National Seminar.

Yes, the Seminar offers three half-day pre-conference workshops focused on health equity, billing, and leadership.

Yes, there will be a poster session and networking reception on Tuesday evening.

The call for posters is now closed. We extend our gratitude to everyone who submitted an abstract. All submitters will be notified of their submission status mid-May.

The Seminar will offer continuing education credits for physicians, physician assistants, nurses, and social workers. (Note: social work CE will be offered through the New York State Education Department.)

Breakout sessions will not be recorded. Keynote sessions will be recorded, but the release date for those recordings is still to be determined.

Session materials will not be printed. You can download them directly from the Session Resources section in the app.

The CAPC room block is sold out. However, you can still reserve a room at the Seminar hotel, the Philadelphia Marriott Downtown. Visit the Hotel and Travel page for more information.

Hotel check-in time: 04:00 pm EST

Hotel check-out time: 11:00 am EST

The closest airport near Philadelphia Marriott Downtown is Philadelphia International Airport (PHL). PHL is located approximately 10.0 Miles from the hotel.

The Spring Garden subway station and the 30th Street Amtrak Station are other transportation options nearby.

Valet parking is available at the Philadelphia Marriott Downtown for $71.66 a day.

In September, Philadelphia typically experiences mild and pleasant weather. Average daytime highs are in the 70s°F, with evening lows in the 60s°F.

Yes, please visit the Sponsors and Exhibitors page for more information.

Visit the Sponsors and Exhibitors page for more information and to download the prospectus.

For questions, or to discuss how to best leverage the Seminar to advance your organization’s work, mission, and business objectives, email Christianne Dumas, Manager, Special Projects, at [email protected].

As an attendee at the 2025 CAPC National Seminar, you can use our Attendee Social Media Kit, which includes customizable social media posts and graphics. It’s a great way to share your participation with your colleagues and professional network.

CAPC will continue to update the website and communicate additional information. Please check back regularly and/or watch your email inbox for these communications.

If you're on-site, you can stop by the registration desk or ask any staff member (wearing an orange lanyard) for help.

If you have additional questions, please contact us.